If you assign a half hour each day or twice a day that you check emails and respond to them it frees up your time to accomplish other important tasks. But you’ll also want to schedule time to write a report, go grocery shopping, or reply to emails.īy assigning time blocks to tasks, not only will you get more done, you’ll also stop doing tasks that waste time.įor example, rather than checking email 20 times per day. Of course, you’ll want to block out time if you know you have conference calls or meetings. The reason for time blocking is so that you can block out the appropriate amount of time needed to complete tasks to work toward you goals. When you look at your weekly and/or daily planner pages you may see it divided into lines with hours of the day on them.Ī lot of people think well, I don’t really have many meetings so time blocking isn’t relevant to me. ![]() ![]() Try putting everything in your planner for a few weeks and you’ll be shocked at how much easier it is to write a report, absorb knowledge from a book, walk into a room and not forget what you went in there for, and just think clearer. No longer will your brain have to remember everything, you have it in a safe place that you can refer to at any time - your planner. If you write down all of those meetings, due dates, appointments, holidays, and to do lists you are actually freeing up your brain for thinking creatively. It overwhelms your brain trying to remember dates, tasks, and grocery lists and blocks your mind from creativity and expanding your knowledge. ![]() However, you know what that does? It has the complete opposite effect of what you want. Record Everythingįor some reason, most of us think if we keep everything in our heads, we are smarter. Learn more on daily planning: How to Use a Daily Planner #3. If you know you’ll be in a meeting from 9am-11am write that down on your daily page so that you are free during that scheduled appointment. Assign those tasks to particular days and add them to your daily to-do list.ĭo the same thing with meetings, appointments, and other tasks you need to accomplish. Perhaps you need to buy a gift and wrap it before going to the party. Let’s go back to that birthday party we mentioned under weekly. Learn more: How to Use Weekly/Monthly Planners Effectively Dailyĭaily pages are my favorite spreads in a planner because they are the place to record all the details. Or if you are a student and working on a large project, you may have due dates such as submit rough draft, create outline, and final draft due. Write down the time and location of the party. For example, you wrote down birthdays and now you know there is a birthday party for someone. WeeklyĪgain, you will record that same information but this time you may include more details. Now you have all of your upcoming plans for the month available at-a-glance as well. You may have additional appointments to record such as doctor visits, company meetings, or report due dates. The next step is to record that same information for each month on your monthly calendar pages. It’s all ready to record year after year. You won’t have to flip through hundreds of pages to find someone’s birthday or anniversary. Not only is this layout handy to have from a planning standpoint, you also have all of the important dates you’ll need for the following year. Now you have created an at-a-glance calendar for the entire year. That is all that I usually record in my annual calendar pages. Yearlyįor example, when I start a new planner, I open it to the yearly section and record all of the important dates I need to remember such as holidays, birthdays, anniversaries, vacations, and any other important events. Then as time progresses, you’ll record that information on the monthly, weekly, and daily pages providing a bit more detail with each. Many planners come with yearly, monthly, weekly, and daily pages.Īlways start with the largest time block, in this case yearly, and start recording information there. For that reason A5 sized planners are my favorite. It helps to buy a planner that is small enough to fit in your bag but large enough to write down everything you need to record. It doesn’t matter which brand or type of planner you own. I’ve put together some simple tips to help you boost your organization and productivity in your planner. In this blog post, I’m going to show you how to use a planner to effectively maximize your time and have a productive year. ![]() So how do you make those pages work to your advantage? Most planners don’t come with a manual or instructions and they are filled with sections for annual, monthly, weekly, and daily planning. However, you may be thinking, I want to start the year off right. A new year is almost here and if you’re like me, you’ve already purchased your planner for the coming year and are ready to get started in it.
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